Accounts Receivable Specialist (Contract)

WHAT YOU WILL DO

The overall purpose of this position is to review and process customer payments received on accounts.  Reconciles and reviews customer accounts for aging and accuracy, communicates with banks and dealers for accounts due.  Processes misc. invoicing and credits, reconciles A/R sub ledger and general Ledger balances, prepares account reconciliations and journal entries. Processes and distributes dealer statements, answers enquiries and files related to accounting.

HOW WILL YOU MAKE AN IMPACT

• Reconcile and process daily remittance to customer accounts in an accurate and timely manner, review and processes misc. deposits and supports bank reconciliations
• Communicate with banks to ensure collections are received in accurate and timely manner with supporting documents and to resolve any system issue promptly
• Review and reconciles dealer transactions, processes and distributes account statements to dealers, and follow up on dealers’ inquiries on their accounts 
• Update and maintain dealer/customer master files with current information 
• Reconcile incentive payments posted to dealer accounts
• Keep track of terminated dealers and reconciles their accounts for final payment
• Prepare journal entries/accruals
• Reconcile AS400 interfaces to SAP (parts, misc., warranty transfers) 
• Update sales order file with new banking information 
• Review and process transport and marine claims, prepare outstanding claim reports and follow up with logistics and insurance company on the outstanding claims
• Take a full ownership of Accounts Receivable G/L Accounts – prepare account reconciliation and roll forwards, validate transactions and resolve any issue in a timely manner
• Review A/R aging, follow up on delinquent accounts and set up allowance for doubtful accounts 
• Closely monitor receivable balances and actively follow up with dealers, zones, customers and internal teams to reduce collection risk
• Prepare and report dealer balances to Zones and senior management on a monthly basis to enable timely and effective follow-ups
• Prepare monthly accounting report package on AR sections
• Apply and reconcile daily cash deposits to assist in Cash Flow report preparation
• Support quarterly reviews and annual audit by preparing and providing reconciliation schedules, information and explanation to auditors on AR related inquire
• Communicates with dealers, banks, employees, factories and partner
• Document desk procedures and file payment remittance documents, correspondence and other accounting related documents 
• Collaborate with the internal stakeholders, such as IT, Dealer Development, Warranty and others, to continuously look for opportunities to improve business and system processes
• Support Manager initiatives by working on special projects as assigned
• Perform other related duties as required

WHAT YOU WILL BRING TO THE ROLE

• Minimum 5 years’ experience in a similar role.
• Completion of an undergraduate degree in Accounting.
• Knowledge of SAP.
• Solid time-management skills, with the ability to work independently and under pressure
• Excellent oral and written communication skills.
• Excellent MS Office skills and Advance Excel.
• Ability to do detailed works with accuracy and speed.