Executive Assistant - Genesis

WORK MODEL

WHAT YOU WILL DO

• Calendar and administrative support for the Division Head(s) to meet the diverse requirements of the division and organization’s objectives.
• Coordinate executive calendars, travel, meetings, conference calls, written communications, correspondence, and other project-oriented task for the Division Head(s).
• Proactively identify and resolve calendar conflicts.
• Organize all aspects of division meeting logistics, including setup, distribution of materials, and catering.
• Work independently, innovatively, and efficiently in a fast-paced environment, handling multiple responsibilities and meeting multiple deadlines.
• Able to adapt to shifting priorities and can easily adjust to new circumstances with minimal notice and guidance.
• Maintain helpful, willing, and responsive attitude with all interactions.
• Completes assigned projects on time and with accuracy.

HOW YOU WILL MAKE AN IMPACT

• Coordinate the Division Head(s) calendar, travel, meetings, conference calls, written communications, correspondence, and other project related responsibilities.
• Process monthly detailed expense reports through the Concur system.
• Coordinate travel arrangements with corporate travel agency.
• Handle all aspects of meeting logistics for division.
• Prepare and/or assist in preparation of reports and presentations.
• Review files/materials for accuracy and consistency.  
• Provide assistance in researching and analyzing division related information, if and when necessary.
• Maintain and update division specific system/software.
• Manage internal/external correspondence, handling highly confidential issues. 
• Serve as Department Ambassador, acting as liaison for all employee transfer/hiring processes and other duties as assigned.
• Any other tasks and responsibilities, not limited to above, as assigned by the division head.
• This position stands alone as the Executive Assistant and wears many different hats and has to organize and coordinate all aspects of the work environment. Though decisions are not critical to the running of the division or company, each decision is based on knowledge and understanding of what needs to be done to bring a project to closure in a professional and timely manner.

WHAT YOU WILL BRING TO THE ROLE

• Must be a high school graduate.
• Bachelor’s degree preferred.
• Two or more years of administrative work experience, preferably reporting directly to upper management. 
• Proficient in the use of Microsoft Word/Excel/PowerPoint, Outlook.
• Excellent oral and written communication skills.  
• Organized and detail oriented.
• Ability to work with a variety of personalities. 
   

WHAT HYUNDAI CAN OFFER YOU

• Compensation Range: $69,300 - $84,000
• Monthly Hyundai/Genesis vehicle lease allowance (including insurance and maintenance)
• Holiday Pay - the company shuts down with pay between Christmas and New Years.
• Vacation and sick time off
• Healthcare insurance (medical, dental, and vision)
• 401(K) company match
• Additional 401(K) Employer Enhanced Contribution program – eligible after 1 year of employment, in addition to the regular employer matching contribution
• Basic life insurance, short- and long-term disability
• Mental health, wellbeing, and employee assistance program
• Health advocate (coordinate care and services, assistance with claim and billing issues, understanding Hyundai benefits)

WHAT HAPPENS NEXT

Express your interest by submitting an application. Once your application is received, our recruiting team will review your application to see if you meet the basic and preferred qualifications listed on the job description. For more information on our hiring process please visit our How We Hire page.

OTHER DETAILS

• Physical requirements: Normal office duties