Executive Assistant
Fountain Valley, CA, US, 92708
At Hyundai, we’ve rethought our business and created cars that combine performance, quality, design and innovation into a complete package.
It’s time you rethink what you expect from an employer.
At Hyundai, we understand you're not just building a career – you're building a life. We believe in our people and realize that our success is a direct result of our commitment in offering you great opportunities for your career. If you would enjoy working in a dynamic environment and are looking for a chance to become part of a stellar team of professionals, we invite you to apply online today.
WORK MODEL
WHAT YOU WILL DO
Manage all aspects of administrative planning and implementation for the Chief of Staff. Coordinate the daily affairs and travel to meet the requirements of HMC, affiliates, and other outside sources.
HOW YOU WILL MAKE AN IMPACT
- Coordinate calendar, travel, meetings, conference calls, written communications, dealer mailings, and other project-oriented roles for the Executive Office.
- Screen all phone calls and respond to inquiries in a timely and professional manner. Forward important meeting requests and proposals and/or appropriate department head for review and action.
- Support the Chief of Staff as a liaison with HMC and Korean coordinators, HMC Washington DC office, Vice Presidents, department managers, regional offices, affiliates and outside sources.
- Organize and schedule the weekly and monthly meetings: Executive Committee Meeting, HATCI monthly product review, bi-weekly staff meetings with direct reports, and weekly meetings with Korean coordinators and Vice Presidents.
- Manage correspondence and incoming mail. Create letters and memos for signature as required (with a high level of confidentiality and judgment). Refer customer letters to Customer Connect, Legal and/or department heads for action as directed by the President.
- Ensure all documents are reviewed, approved, and distributed expeditiously (i.e., Purchasing contracts, Sales Incentives, PR’s, Legal/HR documents, and Travel Requests).
- Work closely with Hyundai’s travel department (Adelman) to create travel itineraries that are efficient and cost-effective. Submit Travel Requests and Expense Reports on a timely basis.
- Prepare and monitor the annual budget for the meeting and travel expenses submitted to the Finance Department.
- Effectively contribute to Hyundai’s high level of sales and customer satisfaction goals by supporting the Hyundai Circle Program and Customer Connect team. Strive to ensure all customer inquiries and referrals to the Executive Office are handled with special care and attention.
WHAT YOU WILL BRING TO THE ROLE
- Bachelor’s degree preferred
- Two to four years of executive assistant experience (preferably in the automotive field).
- A professional and positive approach to work.
- Strong verbal and written communication skills.
- Learn and retain new concepts and technology quickly.
- Exceptional organizational, problem-solving, and communication skills.
- Follows through on all assignments independently with the ability to meet deadlines with minimal supervision.
- Able to work amicably in a team environment.
- Ability to work independently and efficiently with minimum supervision.
- Ability to multi-task, be proactive and have great attention to detail.
- Ability and discretion to work with extremely confidential information.
- Ability to work in a fast-paced environment with all levels of staff and management.
- Proficiency with Microsoft Word, Excel and PowerPoint.
WHAT HYUNDAI CAN OFFER YOU
- Monthly Hyundai/Genesis vehicle lease allowance (including insurance and maintenance)
- Holiday Pay - the company shuts down with pay between Christmas and New Years.
- Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
- 401(k) retirement plan with Employer Match
- Additional 401(K) Employer Enhanced Contribution program – eligible after 1 year of employment, in addition to the regular employer matching contribution
- Vacation and sick time off
- Employer-paid basic life and disability coverage, including Paid-Family Leave.
- Mental health, wellbeing, and employee assistance program
- Health advocate (support)
- Education Reimbursement program: Up to $5,250 per year for employees seeking higher education degrees.
- External Training and Development Programs
- Compensation Range: $54,375 - $75,000 annual base salary
WHAT HAPPENS NEXT
Express your interest by submitting an application. Once your application is received, our recruiting team will review your application to see if you meet the basic and preferred qualifications listed on the job description. For more information on our hiring process please visit our How We Hire page.
OTHER DETAILS
- Physical requirements: Normal office duties.
Our Company adheres to the equal employment opportunity guidelines set forth by federal, state and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.
Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles
