Executive Assistant
Fountain Valley, CA, US, 92708
At Hyundai, we’ve rethought our business and created cars that combine performance, quality, design and innovation into a complete package.
It’s time you rethink what you expect from an employer.
At Hyundai, we understand you're not just building a career – you're building a life. We believe in our people and realize that our success is a direct result of our commitment in offering you great opportunities for your career. If you would enjoy working in a dynamic environment and are looking for a chance to become part of a stellar team of professionals, we invite you to apply online today.
WORK MODEL
WHAT YOU WILL DO
- Manage all aspects of administrative tasks including planning and implementation projects for the Division.
- Coordinate the daily affairs for the Division Head to meet the diverse requirements of HMC, HMA Regions, and direct reports under Division Head’s supervision. Coordinate the Division Head’s calendar, travel, meetings, conference calls, written communications, correspondence, and other project-oriented roles.
- Provide support and back-up to other administrative assistants in the Division.
- Work independently, innovatively, and efficiently in a fast-paced environment, handling multiple responsibilities and meeting multiple deadlines.
- Maintain helpful, willing, and responsive attitude with all interactions.
HOW YOU WILL MAKE AN IMPACT
- Provide administrative support, front-line customer service, and coordinate divisional programs, projects, and follow-ups.
- Assist division head and staff with expense reports and travel arrangements through HMA’s corporate travel agency.
- Monitor division budget spending, assist with accruals, and maintain budget schedules.
- Coordinate goal-setting and year-end evaluations with division leadership.
- Maintain Outlook contact and email groups; review files and materials for accuracy and consistency.
- Prepare reports, presentations, and other management-requested materials.
- Coordinate meetings with internal stakeholders, clients, and vendors.
- Research and analyze division-related information as needed.
- Maintain division-specific systems and software.
- Provide administrative support to managers and employees.
- Serve as Department Ambassador for employee transfers and hiring processes.
- Manage support desk, supply area, and office administration functions.
- Handle confidential internal and external correspondence.
- Support financial and records management activities, including JD Edwards, filing, reporting, editing, meeting coordination, and telephone screening.
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Act as the division’s primary Executive Assistant, organizing and coordinating daily operations and projects for timely completion. Decisions are based on knowledge and understanding needed to bring projects to closure in a professional and timely manner.
- Perform day-to-day administrative tasks and analyses in alignment with established processes under general direction.
- Decision-making authority doesn't extend to matters of significance related to management
- Complete additional duties and special projects as assigned by the division head.
WHAT YOU WILL BRING TO THE ROLE
- Must be a high school graduate
- Bachelor’s degree preferred
- Two or more years of administrative work experience, preferably working at higher management levels.
- Proficient in the use of Microsoft Word/Excel/PowerPoint, Outlook, Autoway, AS400.
- Excellent oral and written communication skills.
- Organized and detail oriented.
- Ability to work with a variety of personalities.
WHAT HYUNDAI CAN OFFER YOU
- Monthly Hyundai/Genesis vehicle lease allowance (including insurance and maintenance)
- Holiday Pay - the company shuts down with pay between Christmas and New Years.
- Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
- 401(k) retirement plan with Employer Match
- Additional 401(K) Employer Enhanced Contribution program – eligible after 1 year of employment, in addition to the regular employer matching contribution
- Vacation and sick time off
- Employer-paid basic life and disability coverage, including Paid-Family Leave.
- Mental health, wellbeing, and employee assistance program
- Health advocate (support)
- Education Reimbursement program: Up to $5,250 per year for employees seeking higher education degrees.
- External Training and Development Programs
- Compensation Range: $85,000 - $100,000 annual base salary
WHAT HAPPENS NEXT
Express your interest by submitting an application. Once your application is received, our recruiting team will review your application to see if you meet the basic and preferred qualifications listed on the job description. For more information on our hiring process please visit our How We Hire page.
OTHER DETAILS
- Physical requirements: Normal office duties.
Our Company adheres to the equal employment opportunity guidelines set forth by federal, state and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.
Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles
